Between Championships, the Tournament Committee Executive may put resolutions to the Tournament Committee to be approved by electronic ballot.
Eligibility to vote depends on the nature of the resolution.
Subject to 126.96.36.199, for an electronic ballot, an eligible nation is one who has attended at least two of the previous three Championships and taken part in the Tournament Committee meetings held at those Championships (“eligible nation”).
For an electronic ballot for a resolution to decide whether to cancel or postpone a championship that is already scheduled to take place, an eligible nation has the same meaning as in 188.8.131.52, but also includes any nation which has registered to take part in the championship the subject of the resolution.
Each eligible nation shall give to the Executive an email address for an authorised representative of that nation (“the authorised email address”), and shall update that email address from time to time if the authorised email address changes.
The Executive may propose for an electronic ballot any resolution that could be passed by the Tournament Committee at a meeting of the Committee, including changes to the Rules.
The Executive must propose for an electronic ballot any resolution where at least two eligible nations have asked the Executive to propose it.
At least three weeks before an electronic ballot is to take place, the Executive must send to the authorised email address of each eligible nation notice of any resolution to be proposed. The notice must state:
the text of the resolution,
who moved it,
(in the case of a resolution under 7.7.4) which nations asked the Executive to propose it,
the period during which the electronic ballot is to occur, and
the Executive email address to which the ballot must be sent, or the address of the secure online form approved under 7.7.7
An electronic ballot takes place for a period of not less than 24 hours and not longer than 72 hours, measured at the place of the Executive email address (“the electronic ballot period”).
During the electronic ballot period, an eligible nation may cast its vote on each resolution either by email sent from its authorised email address, or by a secure online form approved by the Executive access to which is only available by use of the authorised email address.
At the end of the electronic ballot period, the Executive shall count the number of votes.
(Except for a resolution to amend the Rules, or to decide whether to cancel or postpone a championship that is already scheduled to take place), a resolution is passed by electronic ballot if a majority of eligible nations who submitted votes in the electronic ballot voted yes.
For a resolution to amend the Rules, or to decide whether to cancel or postpone a championship that is already scheduled to take place, a resolution is passed by electronic ballot if at least two thirds of eligible nations who submitted a “yes” or a “no” vote in the electronic ballot voted yes.
For a resolution to amend the Rules, the electronic ballot period must start no less than 60 days prior to the start of the next Championship.
As soon as possible after the Executive has counted the votes, it shall send a notice to the authorised email address of each eligible nation the result of the vote on each resolution.
If the Tournament Committee is voting on an issue for which a two-thirds majority is not required, in the event of a tied vote the casting vote shall be made by the Chairperson of the Tournament Committee Executive, or the Acting Chairperson (as outlined in 7.4.) in the event that the Chairperson is unable to do so.
For a Championship held in 2014, the Tournament Committee will be asked to consider an electronic ballot as to whether to withdraw the right of the existing host to call its competition the World Schools Debating Championships. Should acceptable alternative bids be advanced, the Tournament Committee would be asked, in a separate ballot, to consider whether those alternative qualifying hosts should be accepted.
Such qualifying bids are to be confirmed by the Directors, as per 9.3.
The ballot(s) will be held in accordance with 7.7, with the following modifications:
The reference in 7.7.5 to “three weeks” is changed to “5 days”.
The ballot is only valid if at least two thirds of eligible nations vote "yes" or "no".
The ballot(s) shall be supervised by two independent returning officers, to be appointed by the Directors. A representative of each of the Directors and the Executive will oversee the work of the independent returning officers.
Nothing in these bylaws affects the power of the Directors to make any decision they are empowered to make under bylaw 9.8.
The Charter of the World Schools Debating Championships
The aims of the World Schools Debating Championships are:
In order to further these aims, all participating nations agree that: