Based primarily on Andy Clarke's "killer contract."
Between name at company name and client name at client company.
The vast majority of projects run smoothly, without any problems. However, from time to time, something does come up, and it's important that we both have an understanding of how best to deal with it. This contract is designed to ensure that we're both protected from any unexpected circumstances. It also lays out the basic groundwork for how the project will progress, and what's expected of us both. In the interests of saving a lot of headaches, this document contains the strict minimum of legal jargon required to still be legally enforceable.
So in short;
You, client name, located at client address, are hiring me, company name, located at address, to provide consulting services at an hourly rate of hourly rate as outlined in our previous correspondence. Web Development services, in this case, may run the gamut, but primarily consist of services expected.
What do both parties agree to do?
You: You have the authority to enter into this contract on behalf of yourself, your company or your organization. You agree to provide me with everything that I need to complete the project including text, images and other information as and when I need it, and in the format that I ask for. You’ll review my work and provide feedback and approval in a timely manner. Deadlines work two ways, so you’ll also be bound by any dates we set together. You also agree to stick to the payment schedule set out at the end of this contract.
Me: I have the experience and ability to perform the services you need from me and I will carry them out in a professional and timely manner. Along the way I will endeavour to meet all the deadlines set but I can't be responsible for a missed launch date or a deadline if you have been late in supplying materials or have not approved or signed off my work on-time at any stage. On top of this I will also maintain the confidentiality of any information that you give me.
Getting down to the nitty gritty
Expected workload should be roughly expected workload. Higher than normal workloads can be managed with advance warning; unanticipated spikes may be impossible to accommodate. It is my intention to establish a good back-and-forth pattern such that tasks can be completed as expediently as possible. As such, the vast majority of revision requests will be responded to (not necessarily completed) in under 24 hours, with the understanding that I'm subject to other clients as well, and cannot be on-call at all times. If particular days are required for synchronous work, these may be booked in advance.
Since this work will be completed for an hourly rate, design iterations (mockups and revisions) will be managed so as to allow for best work at lesser expense. If, at any stage, you’re not happy with the direction the work is taking, you’ll pay me in full for everything I’ve produced until that point and cancel this contract.
I'm not responsible for writing or editing any text copy. If you’d like me to write new content or edit text for you, I can provide a separate estimate for that or direct you to a great copyeditor.
You should supply graphic files in an editable, vector digital format. You should supply photographs in a high resolution digital format. If you choose to buy stock photographs, I can suggest stock libraries or search out images for use.
I will try to use, as often as possible, free and open source software. Most open source software carries with it a license that describes how you can use it and how it can be reused and modified. Any 3rd party software that I use in this project will be used with it's license intact for your review.
I can’t guarantee that my work will be error-free and so I can’t be liable to you or any third-party for damages, including lost profits, lost savings or other incidental, consequential or special damages, even if you’ve advised me of them. Finally, if any provision of this contract shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this contract and shall not affect the validity and enforceability of any remaining provisions.
First, you guarantee that all elements of text, graphics, photos, designs, trademarks, or other artwork you provide are either owned by your good selves, or that you’ve permission to use them.
Then, when your final payment has cleared, copyright will be automatically assigned as follows:
You’ll own the visual elements that I create for this project. I’ll give you source files and finished files and you should keep them somewhere safe as I'm not required to keep a copy. You own all elements of text, images and data you provided, unless someone else owns them.
I’ll own the unique combination of these elements that constitutes a complete design and I’ll license that you, exclusively and in perpetuity for this project only, unless we agree otherwise. This basically just means that you can't take the design I made for you and sell it to Nike, but otherwise won't impact you.
I love to show off my work and share what I’ve learned with other people, so I reserve the right, with your permission, to display and link to your project as part of my portfolio and to write about it on websites, in magazine articles, and in books.
I'm sure you understand how important it is as a small business that you pay the invoices that I send you promptly. As I'm also sure you’ll want to stay friends, you agree to stick to the following payment schedule.
Invoices will be issued at the end of each month. Fee payable not more than 30 days after invoicing.
Interest accrued if payment is more than 30 days late is 5% of outstanding amount to be added every 7 days, starting from 31st day after receipt of invoice.
But where’s all the horrible small print?
Just like a parking ticket, you can’t transfer this contract to anyone else without my permission. This contract stays in place and need not be renewed. If for some reason one part of this contract becomes invalid or unenforceable, the remaining parts of it remain in place.
Although the language is simple, the intentions are serious and this contract is a legal document.
The dotted line
Signed by and on behalf of company name
Signed by and on behalf of client name
Everyone should sign above and keep a copy for their records.