Proposal + Contract

Hey readers from A List Apart. The canonical, original version of Contract Killer 3 is here: http://stuffandnonsense.co.uk/projects/contract...

Project Proposal #00125, Jan 20th, 2016

Novac Media

Snapchat Subscription Website

Prepared For:

Unnamed Company

Tel:

Email:

Prepared By:

Blaine Huff

Novac Media

3328 S Weinbach Ave.

Evansville, IN 47714

Tel: 812-703-1433

Email: [email protected]

Scope of Work

I will develop a completely custom website for Dennis’ Snapchat subscription service (Here on out abbreviated as DSS). The goal of this website is to provide DSS with an online presence and to provide current and prospective customer vital information about DSS business operations and facilitate a way to accept payment for subscriptions.

The website will be a 12-page website consisting of the following pages: Home, Our Girls (Individual girls sub-pages), Partners, Affiliates, Cart, Register, Contact, My Account, and Checkout. The home page will have text and pictures about DSS. The Our Girls page will have a gallery of the girls on it with their name. The individual girl page will have a little about them, a picture gallery, subscription pricing, and Social Media links. The Partners page will contain a contact form to request to become a partner and be displayed on the website. The Affiliates page will have a little information about the affiliate program and a contact form to sign up as an affiliate. The Cart will show pending subscriptions until paid for. The register page will allow users to sign up and fill out personal information for record keeping on the website. The My Account page will allow users to update their information and manage subscriptions. Checkout will be where users enter credit card information and finalize purchases. The contact page will have a form allowing customers to send an email to DSS.

The design process consists of four (4) phases: Concept, Design, Technical, and Testing. In the concept phase, I begin work by outlining the basic flow and gathering text and images for the website. In the design phase, I create digital artwork for the outlined web pages and integrate the images and text. In the technical phase, I enable the website server, domains and add interactive functionality like forms and emails. In the testing phase, I check the entire website to make sire it is operating as expected.

This website will work in all Grade-A browsers. It will be designed to operate on mobile devices.

On the following pages, you will find a more detailed description of the responsibilities, project phases, timeline, due dates, deliverables, and fees. You will also find a set of terms and conditions.

Responsibilities

Client Responsibilities

The client will be responsible for the following assets:

    • Hosting that allows adult content
    • SSL Certificate on hosting account
    • Domain Name
    • Girls pictures
    • Girls Description
    • Girls social media links
    • Subscription plan pricing
    • Partner pricing and info
    • Affiliate Pricing and info
    • All text content as requested

Designer Responsibilities

Novac media will be responsible for the following assets:

    • Website design and layout
    • Graphics that must be designed
    • eCommerce design and layout
    • Affiliate integration
    • Partner integration
    • Newsletter integration
    • Pages set up
    • Web site set up on client’s server

Work Plan & Milestones

The table below outlines the work process phases, milestones, due dates, deliverables and fees needed to complete this project. This four phase process begins at the concept phase where everything is planned, then the design phase where look and feel (artwork) is produced, next is the technical phase where design is given life, and finally, the testing phase where everything is thoroughly tested and reviewed. This process is designed to ensure project efficiency and your complete satisfaction.

Concept Phase

Milestone

Due Date

Deliverables

Fee

Work Begins

When Received

  • Signed Contract

$1,600

Information Architecture

Week 1

  • Sitemap
  • Info Layout

$490

Design Phase

Milestone

Due Date

Deliverables

Fee

Visual Design

Week 3

  • Design Template
  • Logo
  • eCommerce Design Template

$490

Technical Phase

Milestone

Due Date

Deliverables

Fee

Hosting Test Server

Week 3

  • Server Setup
  • Domain Name Setup

$490

Programming

Week 8

  • PHP, HTML, JS, CSS programming

$490

Test Phase

Milestone

Due Date

Deliverables

Fee

Initial Test

Week 9

  • Upload website to client’s server
  • Tested Interface
  • Tested form and email

$490

Site Launch

Week 10

  • Move site to live status

$492

Total:

$4542

Detail

Thank you for this opportunity. If you have any questions or concerns regarding this project proposal or included terms & conditions, please don't hesitate to call 812-703-1433.

Concept Elements

Description

Fee

Research

$450.00

Site Outline

$75.00

Design Elements

Description

Fee

Site Template Design W/ Responsiveness

$1,313.00

eCommerce Design

$638.00

Basic Logo

$0.00

Technical Elements

Description

Fee

Server & Domain Setup

$375.00

eCommerce Programming & Modification

$1,576.00

Newsletter Template

$413.00

Partner and Affiliate Integration

$923.00

Content Entry

$293.00

Subtotal:

$6,056.00

Patient Client Discount %:

25%

Discount:

-$1,514.00

Total:

$4,542.00

Terms & Conditions

All information in this proposal is subject the following terms and conditions:

Summary:

We’ll always do our best to fulfill your needs and meet your expectations, but it’s important to have things written down so that we both know what’s what, who should do what and when, and what will happen if something goes wrong. In this contract, you won’t find any complicated legal terms or long passages of unreadable text. We’ve no desire to trick you into signing something that you might later regret. What we do want is what’s best for both parties, now and in the future.

So in short;

You ([customer name]), located at [customer address] (“You”) are hiring us ([company name]) (“We or Us”) to:

  • Design and develop a website

For the estimated total price of $[total] as outlined in our previous correspondence and in the Project Proposal.

Of course, it’s a little more complicated, but we’ll get to that.

What do both parties agree to?

You: You have the authority to enter into this contract on behalf of yourself, your company or your organization. You’ll give us the assets and information we tell you we need to complete the project. You’ll do this when we ask and provide it in the formats we ask for. You’ll review our work, provide feedback and approval in a timely manner too. Deadlines work two ways, so you’ll also be bound by dates we set together. You also agree to stick to the payment schedule set out at the end of this contract.

Us: We have the experience and ability to do everything we’ve agreed with you and we’ll do it all in a professional and timely manner. We’ll endeavor to meet every deadline that’s set and on top of that, we'll maintain the confidentiality of everything you give us.

GETTING DOWN TO THE NITTY GRITTY

Design

We create look-and-feel designs and flexible layouts that adapt to the capabilities of many devices and screen sizes. We create designs iteratively and use predominantly HTML and CSS so we won’t waste time mocking up every template as a static visual. We may use visuals to indicate a creative direction (color, texture, and typography.) We call that ‘atmosphere.’

You’ll have plenty of opportunities to review our work and provide feedback. We’ll either share a Dropbox, Google Drive folder or Github repository or development site with you and we’ll have regular, possibly daily contact.

If, at any stage, you change your mind about what you want to be delivered and are not happy with the direction our work is taking you’ll pay us in full for the time we’ve spent working with you until that point and terminate this contract.

Text content

Unless agreed separately, we’re not responsible for inputting text or images into your content management system or creating every page on your website. We provide professional copywriting and editing services, so if you’d like us to create new content or input content for you, we can provide a separate estimate for that.

Graphics and photographs

You should supply graphic files in an editable, vector digital format. You should supply photographs in a high-resolution, digital format. If you choose to buy stock photographs, we can suggest stock libraries. If you’d like us to search for photographs for you, we can provide a separate estimate for that.

HTML, CSS and JavaScript

We deliver web page types developed from HTML markup, CSS stylesheets for styling and unobtrusive JavaScript for feature detection, polyfills and behaviors.

Browser testing

Browser testing no longer means attempting to make a website look the same in browsers of different capabilities or on devices with different size screens. It does mean ensuring that a person’s experience of a design should be appropriate to the capabilities of a browser or device.

We test our work in current versions of major desktop browsers including those made by Apple (Safari), Google (Chrome), Microsoft (Edge), Mozilla Firefox and Opera. We’ll also test to ensure that people who use Microsoft Internet Explorer 11 for Windows get an appropriate experience. We won’t test in other older browsers unless we agreed separately. If you need an enhanced design for an older browser, we can provide a separate estimate for that.

Mobile browser testing

Mobile browser testing Testing using popular smaller screen devices is essential in ensuring that a person’s experience of a design is appropriate to the capabilities of the device they’re using. We test our designs in:

iOS 9: Safari, Google Chrome
Android: Google Chrome on Android Emulator

We won’t test in Blackberry, Opera Mini/Mobile, specific Android devices, Windows or other mobile browsers unless we agreed separately. If you need us to test using these, we can provide a separate estimate for that.

Technical support

We’re not a website hosting company so we don’t offer support for website hosting, email or other services relating to hosting. You may already have professional hosting and you might even manage that hosting in-house; if you do, great. If you don’t, we can set up an account for you at one of our preferred hosting providers. We can set up your site on a server, plus any statistics software such as Google Analytics and we can provide a separate estimate for that. Then, the updates to, and management of that server will be up to you.

Search engine optimization (SEO)

We don’t guarantee improvements to your website’s search engine ranking, but the web pages that we develop are accessible to search engines.

Changes and revisions

We don’t want to limit your ability to change your mind. The price at the beginning of this contract is based on the number of weeks that we estimate we’ll need to accomplish everything you’ve told us you want to achieve, but we’re happy to be flexible. If you want to change your mind or add anything new, that won’t be a problem as we’ll provide a separate estimate for those additional weeks.

Legal stuff

We’ll carry out our work in accordance with good industry practice and at the standard expected from a suitably qualified person with relevant experience.

That said, we can’t guarantee that our work will be error-free and so we can’t be liable to you or any third-party for damages, including lost profits, lost savings or other incidental, consequential or special damages, even if you’ve advised us of them.

Your liability to us will also be limited to a number of fees payable under this contract and you won’t be liable to us or any third-party for damages, including lost profits, lost savings or other incidental, consequential or special damages, even if we’ve advised you of them.

Finally, if any provision of this contract shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this contract and shall not affect the validity and enforceability of any remaining provisions.

Phew.

Intellectual property rights

Just to be clear, “Intellectual property rights” means all patents, rights to inventions, copyright (including rights in software) and related rights, trademarks, service marks, get up and trade names, internet domain names, rights to goodwill or to sue for passing off, rights in designs, database rights, rights in confidential information (including know-how) and any other intellectual property rights, in each case whether registered or unregistered and including all applications (or rights to apply) for, and renewals or extensions of, such rights and all similar or equivalent rights or forms of protection which subsist or shall subsist now or in the future in any part of the world.

Blimey.

First, you guarantee that all elements of text, images or other artwork you provide are either owned by you or that you’ve permission to use them. When you provide text, images or other artwork to us, you agree to protect us from any claim by a third party that we’re using their intellectual property.

We guarantee that all elements of the work we deliver to you are either owned by us or we’ve obtained permission to provide them to you. When we provide text, images or other artwork to you, we agree to protect you from any claim by a third party that you’re using their intellectual property. Provided you’ve paid for the work and that this contract hasn’t been terminated, we’ll assign all intellectual property rights to you as follows:

You’ll own the website we design for you plus the visual elements that we create for it. We’ll give you source files and finished files and you should keep them somewhere safe as we’re not required to keep a copy. You own all intellectual property rights of text, images, site specification and data you provided unless someone else owns them.

We’ll own any intellectual property rights we’ve developed prior to, or developed separately from this project and not paid for by you. We’ll own the unique combination of these elements that constitutes a complete design and we’ll license its use to you, exclusively and in perpetuity for this project only, unless we agree otherwise.

Displaying our work

We love to show off our work, so we reserve the right to display all aspects of our creative work, including sketches, work-in-progress designs and the completed project in our portfolio and in articles on websites, in magazine articles and in books.

Payment schedule

We’re sure you understand how important it is as a small business that you pay the invoices that we send you promptly. As we’re also sure you’ll want to stay friends, you agree to stick tight to the following payment schedule, but may be revised based on further conversations between us.

50% of total estimated fee upon agreement of initial design: $[down deposit]

Remainder of fee payable not more than 14 days after receipt of each finished stage of the project: estimated $[remainder of fee] per development stage.

We issue invoices electronically. Our payment terms are [number] days from the date of invoice. All proposals are quoted in USD and payments will be made at the equivalent conversion rate at the date the transfer is made.

You agree to pay all charges associated with international transfers of funds. The appropriate bank account details will be printed on our electronic invoice. We reserve the right to charge interest on all overdue debts at the rate of [percentage] per month or part of a month.

But where’s all the horrible small print?

Just like a parking ticket, neither of us can transfer this contract to anyone else without the other’s permission.

We both agree that we’ll adhere to all relevant laws and regulations in relation to our activities under this contract and not cause the other to breach any relevant laws or regulations.

This contract stays in place and need not be renewed. If for some reason one part of this contract becomes invalid or unenforceable, the remaining parts of it remain in place.

Although the language is simple, the intentions are serious and this contract is a legal document under exclusive jurisdiction of US courts.

Oh and don’t forget those men with big dogs.

The dotted line

Signed by [company representative] on behalf of [company name]

…………………………

Signed by [customer representative] on behalf of [customer name]

…………………………

Date: [date]

Everyone should sign above and keep a copy for their records.