Trim Media LLC Service Contract (Pro Bono / Quid Pro Quo)

Standard service contract for Trim Media LLC


Date: Send Date


Us/We/Our: Trim Media LLC located at our address reachable at our phone contact and our email contacts

You/Your: Your Name (on behalf of Your Company Name) located at Your Company or Home Address reachable at Your Phone Contact and Your Email Contact - any email(s) you want to use for official correspondence

Client Content: Elements (i.e. text, images, artwork or other assets) You give us

Deliverable(s): Digital or physicals asset(s) (i.e. designs, code, photographs, video, etc.) created by or shared by Us under this agreement

Full Hourly Rate: $75 per hour


We will always do Our best to fulfill Your needs and meet Your expectations, but it’s important to have things written down so that we both know what’s what, who should do what when, and what will happen if something goes wrong. In this contract You won’t find dense legalese or long passages of unreadable text.

In short: You are contracting Us to provide the Deliverable(s) outlined in the attached Proposal(s).

Agreement of both parties:

You: You have the authority to enter into this contract on behalf of yourself and Your company. You will provide Us with everything we have requested from You to complete the Deliverable(s) outlined in the attached Proposal(s). You will review Our work, and provide feedback and approval in a timely manner. Deadlines work two ways, so you’ll also be bound by dates We set together. You also agree to stick to the payment schedule set out in the Proposal(s).

Us: We are not employees of Your company. We will complete the Deliverable(s) outlined in the attached Proposal(s) and will do it all in a professional manner. We will endeavor to meet every deadline that is set.


The cost, timeline, Deliverable(s) and/or client requirements detailed in the attached Proposal(s) are part of this Contract, and therefore, all terms agreed here apply to the attached Proposal(s). Additional Proposal(s) can be added by written agreement of both parties and will also become part of this Contact. Electronic signatures or email confirmation from one of Your or Our email address specified above constitutes a written agreement.

Office Hours & Communication

Office hours are Monday through Friday 8:00 am to 5:00pm (PST). Email will likely be the primary form of communication between You and Us, but we are available for phone calls during office hours unless otherwise specified via an email notification, voicemail message or phone call from Us. Calls will be billed by the quarter hour. Scheduled conference calls that are rescheduled or canceled with less than 3 hours notice will be charged for one hour.


The timeline for each stage of the project begins when all Client Content has been received. We then agree to finish the Deliverable(s) within the agreed upon time frame as described in the attached Proposal(s). As the stages progress, You will have opportunities to review Our work and provide feedback. Due to the creative nature of Our work We require a 5 business day grace period on all delivery dates unless otherwise specified in the attached Proposal(s).

Changes and revisions

We don’t want to limit Your ability to change Your mind. The price outlined in the attached proposal is based on the amount of time We estimate We’ll need to accomplish everything You’ve told Us You want to achieve, but we’re happy to be flexible. If You change Your mind or add anything new, that won’t be a problem. We will either agree to an additional Proposal or will coordinate additional work and compensation via written communication. You also agree that We are not responsible for late delivery as a result of repeated changes, or revisions that alter the scope defined in the attached Proposal(s).

Intellectual Property Rights

First, You guarantee that all Client Content is either owned by You, or that You have permission to use it. When Your final payment has cleared, usage rights to the Deliverable(s) will be assigned as follows:

You will have the license to use the final Deliverable(s) that We created under this Agreement subject only to any restrictions on the use of Your original Client Content. We will give You the finished source files and You should keep them somewhere safe as we’re not required to keep a copy.

We will own the unique combination of these elements that constitutes a complete Deliverable and We’ll license its use to You. Deliverable(s) cannot be resold or repackaged without Our prior written consent. We retain the right to use Deliverable(s) in competitions, publications, educational content, and in promoting Our business through any medium.


You agree to provide service or good that is equivalent in cost to the services We provide you.


If, at any stage, you’re not happy with the direction Our work is taking, You agree to compensate Us in full for everything we’ve produced until that point and cancel this contract.


We cannot guarantee that Our work will be error-free and so We can’t be held liable to You or any third party for damages, including lost profits, lost savings or other incidental, consequential or special damages, even if you’ve advised Us of them.

Small print

You can’t transfer this contract to anyone else without Our permission. This contract stays in place and need not be renewed. If any provision of this contract shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this contract and shall not affect the validity and enforceability of any remaining provisions.

Changes or additions to this agreement must be made in writing and are only valid if they are signed by both parties. Again, electronic signatures or email confirmation from one of Your or Our email addresses specified above constitutes a written agreement.

Although the language is often simple, the intentions are serious and this contract is a legal document under exclusive jurisdiction of United States courts.

The dotted line

Signed by Our Representative on behalf of Trim Media LLC


Signed by Your Name (on behalf of Your Company Name)


Date: Send Date

Everyone should sign above and keep a copy for their records.