This is an agreement for wedding photography services. The one we use can be found at: http://www.thephotosofmywedding.com/TPOMW%20con....
This agreement is between Client 1 Name and Client 2 Name, hereinafter referred to as the "Clients", and Cinematographer Name, hereinafter referred to as the "Cinematographer(s)".
Date of Wedding: Wedding Date
Start Time: Wedding Start Time
Ceremony Time: Ceremony Time
Ending Time: Wedding Ending Time
Other Times/Arrangements and Services agreed on: Other Times/Arrangements and Services
Client 1 Name
Address: Client 1 Address
Email: Client 1 Email
Phone: Client 1 Phone
Client 2 Name
Address: Client 2 Address
Email: Client 2 Email
Phone: Client 2 Phone
Name of Location: Ceremony Location Name
Address: Ceremony Location Address
Phone: Ceremony Location Phone
Name of Location: Reception Location Name
Address: Reception Location Address
Phone: Reception Location Phone
Addtional Contact 1
Name: Additional Contact 1 Name
Mobile Number: Additional Contact 1 Mobile Number
Additional Contact 2
Name: Additional Contact 2 Name
Mobile Number: Additional Contact 2 Mobile Number
Additional contacts must be able to be contacted on the day of the wedding.
Amount agreed: $Cost of Services Agreed Upon
Booking fee/deposit: $Booking fee/deposit amount
The booking fee is due within a week of signing this agreement (Booking Fee is 10% of the amount agreed with a maximum of $125), with the balance of the amount agreed due Balance Due Date # Days days before the day of the wedding.
The Clients agree to provide a meal for the Cinematographer if the length of attendance exceeds five hours.
The client agrees to provide the Cinematographer transportation between locations (Clients Homes, Ceremony, Reception, etc.) if needed.
Entire Agreement: This agreement contains the entire understanding between the Clients and the Cinematographer.
Confirmation: A signed “Contract for Wedding Cinematography Services” and payment of the booking fee are necessary to confirm the stated wedding services from the Cinematographer.
Pre-Wedding Consultation: This normally happens at the time of booking, but can be scheduled for a later date. The Clients will outline broadly what is required and the Cinematographer will advise on planning, logistics and timings where needed. If required the Clients are welcome to stop in for an additional chat closer to the time of the wedding (usually about 2 weeks) to iron out the remaining details. In any case the Cinematographer will contact you by phone a few days before the wedding to ensure that there have been no last minute changes.
Cooperation: The Clients and the Cinematographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. It is recommended that the Cinematographer be provided with a helper (usually the best man) who will point out key individuals to be videoed. The Cinematographer may also require the assistance of the best man in organizing family groups. The Clients also agree to give the Cinematographer sufficient warning of key events at the wedding to give the Cinematographer time to prepare e.g. Cutting the cake, speeches etc. Please note that not all guests at weddings like being on camera. In such cases the Cinematographer will use his/her discretion, but cannot be held responsible for a lack of video of these people.
The Schedule: The Cinematographer's shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for the Clients, accomplished with good humour and enjoyed by all. Both the Clients and the Cinematographer therefore agree that punctuality and cheerful cooperation are essential to producing outstanding results. In cases where the wedding does not run on time (for example, extreme lateness by one of the Clients arriving to the ceremony) the Cinematographer cannot guarantee to take the normal video, although in such circumstances the Cinematographer will do his/her absolute best to compensate.
Paparazzi Wedding Guests: Most of your guests will have digital cameras and will want to photograph the Clients. In the spirit of cheerful cooperation the Clients agree to give the Cinematographer precedence over the guests in order to take the video required for the wedding services described above. The Cinematographer cannot be held liable for a lack of wedding video if guests taking their own photos of the Clients continually interrupt the his/her work.
House Rules: Note the Cinematographer is sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example some ministers will insist that the Cinematographer shoot from a specific location. In such circumstances the Clients agree to accept the technical limitations that may be imposed on the equipment used. It is advised that the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.
Copyright Law: The copyright of any and all video taken remains with the Cinematographer. The Cinematographer grants the Clients permission to make copies of the video under the following conditions. The video taken by the Cinematographer are for personal use by the Clients and their friends and relatives. Sale, Publication, Editing or any Commercial use of the video is not allowed without prior written permission from the Cinematographer.
Model Release: The Clients grant the Cinematographer and his/her legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the video of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the video without restriction; and to copyright the images. The Clients hereby release the Cinematographer and his/her legal representatives, heirs and assigns from all liability and claims in connection with the videos.
Limit of Liability: If the Cinematographer becomes too ill or becomes injured and cannot supply the wedding services specified above, he/she will try to book a replacement wedding cinematographer. Under some circumstances a second cinematographer from the Cinematographer may be there for the day and this cinematographer will then shoot the day on his/her own. If both Cinematographers are unavailable and a replacement cinematographer cannot be found then liability is limited to a refund of any payments received. The Cinematographer has working methods in place to prevent loss or damage to the video. However, there is the unlikely possibility that videos may be lost, stolen or destroyed for reasons in or beyond the Cinematographer's control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of video supplied.
Booking Fee/Deposit: In the event of the Clients cancelling the wedding less than 3 months prior to the wedding for whatever reason, the booking fee is non-refundable. It will be considered as liquidated damages to the Cinematographer.
We have understood the contents of this contract and agree to the terms therein.