Contract for destination wedding photography

This is a contract for destination wedding photography.

This agreement is between................................................. and............................................................. , hereinafter referred to as the "Clients", and James Eldridge hereinafter referred to as the "Photographer(s)".

Date of Wedding:

Location :

Date and time of outbound flight :

Date and time of return flight :

Amount agreed: £

Booking fee/deposit: £

Services agreed upon : Full documentation and unrestricted access to all wedding proceedings, including all aspects from photographing the venue, guests and ceremony details. Photographs of bridal and grooms preparations. As well as group shots, artistic shots and any requested photos.

Photos provided on a custom engraved usb flash drive with presentation box & digital download

Any additional services or products (books etc) :

Cost & Expenses to be covered:

Clients Address:

Additional Contacts
Mobile Numbers:

Additional contacts must be able to be contacted on the day of the wedding.

The booking fee / deposit is due on signing this agreement and is NON-REFUNDABLE with the balance of the amount agreed due 30 days before the day of the wedding.

Confirmation: A signed “Contract for Wedding Photography Services” and payment of the booking fee are necessary to confirm the stated wedding services from the Photographer.

Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. The Clients also agree to give the Photographer sufficient warning of key events at the wedding to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake, speeches etc. Please note that not all guests at weddings like having their photo taken. In such cases, the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.

The Schedule: Our shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the Photographers, therefore, agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of the Clients arriving at the church) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to compensate.

House Rules: Note the Photographers are sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example, some ministers insist that no flash photography is allowed, and others will insist that the Photographers shoot from a specific location. In such circumstances, the Clients agree to accept the technical limitations that may be imposed on the equipment used. We advise the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.

Copyright Law: The copyright of photographs remains with the Photographer. The Photographer grants the Clients permission to make copies of the images under the following conditions. The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

Model Release: The Clients grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction, and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.

Force Majeure: If the Photographer or its assigns cannot perform this Agreement due to ill health, fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, then the Photographer shall return any moneys paid by the Client, less deposit fee and expenses, but shall have no further liability with respect to the Agreement. This limitation of liability shall also apply in the event that photographic materials are damaged, lost through camera malfunction, compact flash card malfunction, or otherwise lost or damaged without the fault on the part of the Photographer. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

Booking Fee/Deposit: In the event of the Clients cancelling the wedding for whatever reason a booking for wedding photography the Photographer reserves the right to charge a cancellation fee in accordance with the following scale:

£100- Booking Fee only if cancelled more than 12 months prior

50% Of agreed fee if cancelled within 3 months prior

100% Of agreed fee if cancelled within 30 days prior

Proofs and Images

After the wedding, your proofs will be uploaded onto file sharing website Dropbox , all the images created by the Photographer shall remain the property of the Photographer and shall store the images safely and make them available for future reproduction. Photographic prints will become and remain the property of the client. However, the client specifically acknowledged that the ownership of prints does not imply ownership of the copyright.

We have understood the contents of this contract and agree to the terms therein.

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