Our basic design contract for graphic design and branding
Between us Nebulo Strata and you customer name
We’ll always do our best to fulfil your needs and meet your expectations, but it’s important to have things written down so that we both know what’s what, who should do what and when, and what will happen if something goes wrong. In this contract you won’t find any complicated legal terms or long passages of unreadable text. We don’t want you to sign something that you might later regret. What we do want is what’s best for both parties, now and in the future.
So in short:
You (customer name), located at customer address are hiring us (Nebulo Strata) located at The Yard, North Lane, Sandgate, Kent, CT203AS to create bespoke graphic design work for the estimated total price of £ as outlined in our estimate/s Estimate. Of course it’s a little more complicated, but we’ll get to that.
What do both parties agree to do?
Us: We have the experience and ability to do everything we’ve agreed with you and we’ll do it all in a professional and timely manner. We will endeavour to meet every deadline that’s set and on top of that we'll maintain the confidentiality of everything you give us.
You: You have the authority to enter into this contract on behalf of yourself, your company or your organisation. You’ll give us everything we need to complete the project as and when and in the format we need it. You’ll review our work, provide feedback and approval in a timely manner. You will endeavor to meet the dates we set together for the delivery of all project content and for final proofing. You also agree to abide by the payment schedule set out at the end of this contract.
Getting down to the nitty gritty
The term ‘Graphic Design’ generally includes: Design for logos and extended brand creation. Design for general printed matter such as brochures, annual reports and business stationary. Design for exhibition, point of sale and display.
Website design work is not included in this contract and is dealt with separately.
Once contracts are signed, we like to see you personally for an initial design meeting, to iron out expectations, discuss your project’s direction and timescales in detail. After this we will start to produce specific artwork for you to comment on. With branding projects we aim to present a minimum of three ideas.
We’re not responsible for creating any copy that is to be included in your graphic design work. If you’d like us to manage the creation of written content or proof reading, we can provide you with a separate estimate.
Images & Logos
You should supply graphic files in an editable, vector digital format. You should supply photographs in a high resolution digital format. If you choose to buy stock photographs, we can suggest stock libraries. If you’d like us to search for photographs for you, create bespoke imagery or scans, we can provide a separate estimate for that.
We offer two rounds of revisions within our estimate. Further revisions may incur an extra cost, to be agreed with you before proceeding.
We provide proofs via email as standard. Inkjet printed proofs will incur an extra cost, to be agreed with you before proceeding. Inkjet printed proofs are for proofing the visual layout and checking copy and cannot in any way be considered to be colour accurate.
Once a proof has been agreed upon as final, we will ask you to sign it off. It is your responsibility to ensure that your proof is free of any mistakes before signing. We can only be responsible for mistakes in the final deliverables that are not present on the proof if we are managing the printing.
Making Changes to the Original Brief
The price at the beginning of this contract is based on the length of time we estimate we’ll need to accomplish everything you’ve told us you want to achieve, but we’re happy to be flexible. If you want to change your mind or add anything, such as pages to a brochure, that won’t be a problem and we’ll provide an estimate for any additional work.
First, you guarantee that all elements of text, images or other artwork you provide are either owned by your good selves, or that you hold permission to use them.
Then, when your final payment has cleared, copyright will be automatically assigned as follows:
You own all elements of text, images and data you provided, unless someone else owns them.
We own all elements of text, images and data that we provide and the unique combination of all these elements that constitutes the complete design.
We will allow you exclusive and perpetual usage of the design for this project only, unless we agree otherwise. We can provide a separate estimate for further usage.
We love to show off our work and share what we’ve created with other people, so we reserve the right, to display and link to your project as part of our portfolio and to write about it on websites, in magazine articles and in books.
We’re sure you understand how important it is to us as a small business that you pay our invoices promptly. We will invoice for 50% of the estimate at the start of your project and the remainder upon completion.
Just like a parking ticket, you can’t transfer this contract to anyone else without our permission. This contract stays in place and need not be renewed. If for some reason one part of this contract becomes invalid or unenforceable, the remaining parts of it remain in place.
Although the language is simple, the intentions are serious and this contract is a legal document under exclusive jurisdiction of English courts.
Phew, you made it to the end... and you've earned a free coffee at our studio!