The next time a client comes to you with a quick job, save yourself time and aggravation by sending them a Short Design Contract to be signed BEFORE you start working. The doc. is basically an abbreviated contract confirming the scope of the job, the schedule, fees to paid and essential terms and conditions. Use this style of contract for quick jobs or where a full-blown contract would make the client apprehensive.
[CLIENT COMPANY NAME]
Confirmation of Engagement
Project Title/Description: [TITLE] [PROJECT DESCRIPTION]
Project No.: [PROJECT NUMBER]
You ([CLIENT NAME]) are hiring us ([YOUR NAME]) to [design and develop a web site] for the estimated total price of [PRICE] as outlined in our previous correspondence.
What do both parties agree to do?
You have the authority to enter into this contract on behalf of yourself, your company or your organisation.
You’ll give us everything we need to complete the project as and when and in the format we need it.
You’ll review our work, provide feedback and approval in a timely manner too. Deadlines work two ways, so you’ll also be bound by dates we set together.
You also agree to stick to the payment schedule set out at the end of this contract.
I have the experience and ability to do everything we’ve agreed with you and
I will do it all in a professional and timely manner.
I will endeavour to meet every deadline that’s set I will maintain the confidentiality of everything you give us.
Scope of work
[SCOPE OF WORK]
Copyright: The rights granted to Client are for the usage of the Final Design in its original form only. Client may not modify the Final Design. Client shall have: Nonexclusive rights, unlimited duration, worldwide, electronic use, this website only. All other rights to be negotiated separately.
Reservation of Rights: All rights not expressly granted above are retained by the Designer. Any use additional to that expressly granted above requires arrangement for payment of a separate fee. Rights for extensions and code from third parties remain the property of their respective authors.
Revisions: Additional fees will be charged for revisions exceeding the estimated project time and for additions to project scope.
Payment Schedule: [FEE] upon milestone completion, remaining upon project completion.
Payment Terms: Payment is due immediately after issuance of invoice. A five (5%) monthly service charge will be billed against late payments. Grant of copyright is conditioned upon receipt of final payment, and upon Client's compliance with the terms of this agreement.
Cancellation Fees: In the event of Cancellation, Designer will be compensated for services performed through the date of cancellation in the amount of a prorated portion of the fees due. Upon cancellation all rights to the website revert to the Designer and all original art must be returned, including sketches, comps, or other preliminary materials.
Credits and Promotion: Designer reserves the right to include screenshots and a description of the completed work in his portfolio.
Preliminary Works: Designer retains all rights in and to all Preliminary Designs. Client shall return all Preliminary Designs to Designer within thirty (30) days of completion of the project and all rights in and to any Preliminary Designs shall remain the exclusive property of Designer.
Permissions and Releases: The Client agrees to indemnify and hold the Designer harmless against any and all claims, costs, and expenses, including attorney's fees, due to materials included in the Design at the request of the Client for which no copyright permission or privacy release was requested, or for which uses exceed the uses allowed pursuant to a permission or release.
Miscellaneous: This Agreement shall be binding upon the parties, their heirs, successors, assigns, and personal representatives. This Agreement constitutes the entire understanding of the parties. Its terms can be modified only by a writing signed by both parties, except that the Client may authorize expenses or revisions orally. Any dispute arising out of this agreement will be resolved by negotiation between the parties. A waiver of a breach of any of the provisions of this Agreement shall not be construed as a continuing waiver of other breaches of the same or other provisions.
This Agreement must be signed and returned before Designer can schedule or begin this job.