Soccer Promo Contract

Contract for a soccer promo

Event Date : May 19th, 2018
Start and End Time: 10:00am - 1:00pm

This agreement is between Vibrant Aspect Media, and the signers of this Promotional video agreement, hereinafter referred to as the "Clients", collectively referred to as the "Parties", with the Promotional video detailed below.

The package list and price list and/or documents attached to this contract are integral parts of this document. The contract terms, agreement, and price list are the only legally binding documents between the Parties.

Agreement Overview

This agreement contains the entire understanding between tVibrant Aspect Media and the Client. It supersedes all prior and simultaneous agreements between the Parties. The only way to add or change this agreement is to do so in writing, signed by all the Parties. If the Parties want to waive one provision of this agreement, that does not mean that any other provision is also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing.


Coverage will begin at 10:00am , and continue for the number of hours purchased, contiguously.

Change of Date or Venue

Vibrant Aspect Media must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be sent back by Vibrant Aspect Media in writing or via email. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contact information (time, etc.) as
listed, you must notify Vibrant Aspect Media.
Vibrant Aspect Media kindly asks that the Client get in touch with Vibrant Aspect Media two weeks prior to the date of the event in order to touch base and go over last minute details. Vibrant Aspect Media will make every effort to contact the Client, but it is the Client’s responsibility to contact Vibrant Aspect Media to confirm all events and times.


A retainer fee of $400.00 is required for all promotional videos.
This is a non-refundable retainer. In the event of cancellation, the retainer paid is non-refundable. It shall be liquidated for damages to Vibrant Aspect Media in the event of a cancellation, or breach of contract by the Client. No date is reserved until a retainer is received. The retainer shall be applied towards the total cost of the service to be rendered. The balance of the complete package price must be paid before or on the day of event. If final payment is not received, Vibrant Aspect Media will not be expected to attend said event. Additional custom orders must be paid in full at the time of order.


There shall be no refund of retainer after the signing of the Agreement and the reservation of the photography date. If the event is cancelled within two weeks of the date, the client shall pay the balance of the contract due to the high probability that Vibrant Aspect Media will not be able to further book that date. Once a balance is paid, it is non-refundable. Any other arrangements shall be discussed between the Clients and Vibrant Aspect Media. All arrangements will be put in writing. Cancellation must be inwriting
even if a phone call was made to inform Vibrant Aspect Media of the cancellation.

Failure to Perform

The term "photography" also refers to video.
The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. Due to the limited and subjective nature of the event, Vibrant Aspect Media cannot be held responsible for requested video not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location restrictions. Vibrant Aspect Media is not responsible for lost video opportunities due to other cameras or flashes, the lateness of the clients or other principles. Vibrant Aspect Media is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to Vibrant Aspect Media will be used for organizational purposes only and in no way represent photography that will actually be produced. Vibrant Aspect Media will do its best to fulfill all requests but can make no guarantees all images will be delivered. Vibrant Aspect Mediarecommends that the Client point out important individuals for informal or candid photographs to Vibrant Aspect Media during portrait shooting that they wish to have photographed. Vibrant Aspect Media will not be held accountable for not photographing desired people if there is no one to assist in identifying people or gathering people for photographs. Vibrant Aspect Media is not responsible if key individuals fail to appear or cooperate during photography sessions or for missed images due to details not revealed to Vibrant Aspect Media.
Clients are responsible for all location fees and permits.


Title (possession) of and copyright to all products shall remain with Vibrant Aspect Media until client has paid in full. All video are copyrighted. The negatives and or digital images (hereinafter collectively the “images”) created by Vibrant Aspect Media and/or subcontractor(s) remain the property of Vibrant Aspect Media. It is illegal to copy, scan, reproduce, or post online in forums or elsewhere without the written permission of Vibrant Aspect Media. Violators of this federal law will be subject to its civil and criminal penalties.
Permission is herby granted to Vibrant Aspect Media to use any images created under this contract for professional samples, displays, internet website pages, advertising, exhibitions, contests, and any other purpose.
Vibrant Aspect Media retains the copyright to all images produced by Vibrant Aspect Media and/or Vibrant Aspect Media's subcontractors. If purchasing Hi-Resolution images on CD/DVD, Clients will be given a written release to make personal copies of images from CDs or DVDs. The client understands the images given on CD/DVD cannot be used for profit or advertising and all posting of images on the internet must be acknowledged as images by Vibrant Aspect Media.

Exclusive Videographer

Vibrant Aspect Media and/or any videographers hired by Vibrant Aspect Media to videoshall be the exclusive photographer(s) retained by the Client for the purpose of the ppromotional video. Family and friends of the clients and other event vendors shall not interfere with Vibrant Aspect Media duties. Guests will be asked to refrain from taking flash photographs at certain intervals of the event to ensure proper exposure of images.


Travel expenses such as parking, shipping, or destination fees must be reimbursed to Vibrant Aspect Media and will be added to the balance due after the event. Travel fees are pre-determined and will be set out in the initial payment total. Clients are responsible for all location fees and permits.

Event Food Service

A light meal is required for events up to 6 hours for Vibrant Aspect Media. For events up to and past 8 hours a full course meal is required. If no meal is provided, it is understood that Vibrant Aspect Media will leave the event to purchase a meal.


Vibrant Aspect Media cannot be held responsible for damage to Garments due to environmental events. Client is responsible to arrange personal assistance for garments.

Creative License

Videos are edited at Vibrant Aspect Media discretion, and delivered prints may not include all images shot. Vibrant Aspect Media reserves the creative rights to edit and release only those videos deemed creditable as professional in quality and within Vibrant Aspect Media's artistic standards.

Force Majeure

If Vibrant Aspect Media or its assigns cannot perform this Agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, then Vibrant Aspect Media shall return any moneys paid by the Client, less retainer fee and expenses, but shall have no further liability with respect to the Agreement. This limitation of liability shall also apply in the event that video materials are damaged, lost
through camera malfunction, compact flash card malfunction, or otherwise lost or damaged without the fault on the part of Vibrant Aspect Media. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

Returned Checks

Returned checks are subject to a $100.00 returned check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by Vibrant Aspect Media in the event that enforcement of this contract becomes necessary. All legal action shall be taken appropriately.

Cost of Promotional Video

Please make all checks payable to Vibrant Aspect Media

Package: Promo Video

- Promotional 30 sec to 60 second video - Aerial Videography - Candid Videogrphy

Initial Package Total = $600.00

Sub Total $600.00 + Sales tax $0.00 = Final Total $600.00

Final Total Package Balance Due: $600.00
(This total is due before or on the date of event. No photography or videography will be fulfilled without payment in full.)

This is a contract for personal videography services to be provided by Vibrant Aspect Media and/or individuals subcontracted to do work for Vibrant Aspect Media. The Parties agree to the above and below terms and conditions, and acknowledge that they have received, read, and understand Vibrant Aspect Media’s current price list.