Basic Event Photography Contract

Event Photography Contract

This agreement is between [CLIENT 1 NAME], hereinafter referred to as the "Client", and [PHOTOGRAPHER NAME], hereinafter referred to as the "Photographer(s)".

Date of Event: [EVENT DATE]

Event Name: [EVENT NAME]



Name of Location:[EVENT LOCATION NAME]


Booking fee/deposit: $[BOOKING FEE/DEPOSIT AMOUNT]

The booking fee is due on signing this agreement (Booking Fee is [BOOKING FEE PERCENTAGE]% of the amount due or flat rate of $100 whichever is greater), with the balance of the amount agreed due [BALANCE DUE DATE # DAYS] days before the day of the event.

The Client agrees to provide a meal for the Photographer if the length of attendance exceeds five hours.

Entire Agreement: This agreement contains the entire understanding between the Client and the Photographer.

Confirmation: A signed “Contract for Event Photography Services” and payment of the booking fee are necessary to confirm the stated event services from the Photographer.

Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that the Photographer be provided with a helper (someone who knows most of the guests) who will point out key individuals to be photographed. The Photographer may also require assistance in organizing groups. The Clients also agree to give the Photographer sufficient warning of key events to give the Photographer time to prepare e.g. cutting the cake, speeches, performances, etc. Please note that not all guests like having their photo taken. In such cases, the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.

Copyright Law: The copyright of photographs remains with the Photographer. The images taken by the Photographer are for personal use by the Clients and their associates and/or friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

Social Media: It is understandable that the Client might want to post their new photographs on the Internet via Facebook, Twitter, Tumblr, Instagram, and/or any other social media outlets. This agreement will serve to allow posting low-resolution or high-resolution photos to social media sites, only in the case that [PHOTOGRAHERS COMPANY] is credited and that photos are NOT altered with editing or filters. Additionally, it is understood that the client will NOT remove, or have removed, watermarks from Internet images [PHOTOGRAPHERS COMPANY] has uploaded to Facebook or their website, or from the low-resolution images offered for free to clients who have purchased prints. The Client or any guest can purchase photographs that do not have a watermark.

You are permitted to click the “share” button on any photos posted to [PHOTOGRAPHERS COMPANY]’s facebook ( page or website ( Sharing can NOT be done via screenshots of photos on Facebook or the Proofing gallery.

Model Release: The Client grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction, and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.

Limit of Liability: If a photographer is too ill or becomes injured and cannot supply the event services specified above the Photographer will try to book a replacement photographer. If a replacement photographer cannot be found then liability is limited to a refund of any payments received. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances, liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.

Booking Fee/Deposit: In the event of the Clients canceling the Event for whatever reason the booking fee is non-refundable.

Payments, Correspondence: The preferred method of payment is via PayPal or Check. The email address to remit payment via PayPal is PAYPAL ADDRESS. If you are unable to pay via PayPal, please send payments and correspondence to: PHOTOGRAPHER COMPANY, PHOTOGRAPHER ADDRESS

Full Payment is expected upon arrival to perform the job. We Accept All Forms As Payment OnSite. The event representative(s) are responsible for payment when we arrive and check in with them

Other Services: This contract is for the photography services and electronic delivery of the Licensed Digital Images only. Additional services, such as providing high-resolution Digital Images on physical media, touch-ups, or editing are available as a separate order.

Force Majeure:

No Party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to, acts of God (such as hurricanes, earthquakes, flooding), fire, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, terrorist acts, insurrections and/or any other cause beyond the reasonable control of the Party whose performance is affected. Should Clients’ Event be cancelled, postponed or otherwise adversely impacted as a result of a force majeure event, there shall be no refunds for payments already received by the photographer , but the photographer will use all reasonable efforts to work with Clients to produce the Event at a later date if necessary, subject to photographer's availability.

We have understood the contents of this contract and agree to the terms therein.

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