Chicago Design Museum Rental Agreement - NEW - 08/26/2016

Terms of use for renting space and general event success at ChiDM. Some text only applies to ChiDM.

ChiDM allows this document to be open-sourced for use, but is not liable for any subsequent branches.

The Chicago Design Museum (ChiDM) space will be provided by ChiDM (hereafter Lessor), as-is, to Renter (hereafter Renter) for an event to be held on Event Date from 6-9pm.

Renter agrees to leave the Space in the same condition as originally received from Lessor.

Renter agrees to pay Lessor a Security Deposit in the amount of $Security Deposit, that is 20% of the total Rental Rate of $Rental Rate. The Payment Schedule is as follows: the security deposit of $Security Deposit is due upon receipt of the Rental Agreement, and the remaining Rental Rate balance of $Rate - Security Deposit = is due within 48 hours of Event Date.

Renter acknowledges that their requested event date is Event Date and Event will not be held until the signed Rental Agreement and Certificate(s) of Insurance have been received by Lessor, regardless of circumstance.

Event date and time will be reserved for Renter upon receipt of both the Security Deposit and the signed contract.

Beyond ordinary wear and tear, Renter shall be responsible for any damage to the Space or Lessor's property caused by their use of the Space. Renter will arrange for the repair of any such damage. In the event that Renter does not make any necessary repairs, Lessor will arrange for the same at Renter expense.

If food and drink is to be provided by Renter, all food must be pre-packaged. Beverages must be in single-serving containers. If any alcoholic beverages are to be served, Renter is responsible for securing a licensed and insured bartender and any associated costs. Renter assumes full responsibility for guests’ consumption of alcohol and hereby indemnifies and holds harmless Lessor, its employees, officers, directors and agents from any damages, actions, suits, claims, or other costs (including reasonable attorneys’ fees) arising out of or in connection with any damage to any property or any injury caused to any person (including death) relating to the sale or service of alcohol at the Event, including any acts or omissions on the part of Renter, its employees, officers, directors, independent contractors, or other agents. Renter agrees to indemnify and hold harmless the Lessor’s landlord for any damages arising out of the sale and service of alcohol at the Event.

Renter will be responsible for clearing all trash generated at the Event and depositing it in the proper waste receptacles on site. Renter will also be responsible for coordinating and executing all rental returns/pickups within 24 hours of the end of the planned Event time unless otherwise agreed upon by ChiDM. Failure to do so will incur a $250 fee.

To ensure that Lessor is in compliance with Block 37’s building hours, the space must be vacated by guests at 9pm. Renter and organizers may allot 1 subsequent hour to restore ChiDM to same or similar conditions and arrange for pickups. Renter agrees to compensate for any unscheduled overtime, outside of prior written arrangements made with Renter, with fees outlined as follows: $200 at 15–30 minutes over 10pm, on Event Date, and $100 per additional 10 minutes.

Representative(s) from Lessor will be on-site during said Event and shall have the right to enter the Space at any time during the scheduled Event hours.

Renter must present all required liability insurance documents, both for Renter and any vendors using the Block 37 loading dock, to Lessor a minimum of two weeks before the date of the event. Renter liability insurance must be for at least $1 million.

Renter hereby indemnifies and holds harmless Lessor from any damages, actions, suits, claims or other costs (including reasonable attorneys’ fees) arising out of, or in connection with, any damage to any Lessor or Artistic property, or any injury caused to any person (including death) caused by Renter’s use of the Space, including any acts or omissions on the part of Renter, its employees, officers, directors, independent contractors, or other agents. Renter shall notify Lessor of any damage or injury of which it has knowledge in, to, or near the Space, regardless of the cause of such damage or injury.

Lessor shall have the right to revoke the License at any time prior to Event Date, provided it gives Renter prior written notice of revocation. In the event that Lessor revokes the License prior to Event Date, for reasons other than nonpayment of fees or breach of the Agreement by Renter, Lessor shall refund to Renter the full amount paid by Renter in connection with this Agreement, including the entire deposit.

Renter may cancel the Event by notifying Lessor by providing notice ten (10) days or more before Event Date. In such an event, Lessor shall refund the full amount of the rental fee. If the Event is cancelled within ten (10) days of Event Date, Lessor shall have the right to retain the full deposit.

Neither party may assign or transfer their respective rights or obligations under this Agreement without prior written consent from the other party.

This Agreement shall be construed in accordance with, and governed in all respects by, the laws of the State of Illinois, without regard to conflicts of law principles. In witness thereof, the parties have caused this Agreement to be executed the day and year first above written.

Signed Today's Date by [RENTER REPRESENTATIVE]

Renter Address

Signed Today's Date by Lauren Boegen

Chicago Design Museum
108 North State Street, Floor 3, Chicago, IL 60602