Contract for Wedding Photography Services

This is an agreement for wedding photography services. The one we use can be found at:

This agreement is between Client 1 Name and Client 2 Name, hereinafter referred to as the "Clients", and Photographer Name, hereinafter referred to as the "Photographer(s)".

Date of Wedding: Wedding Date
Start Time: Wedding Start Time
Ceremony Time: Ceremony Time
Ending Time: Wedding Ending Time
Other Times/Arrangements and Services agreed on: Other Times/Arrangements and Services

Client 1 Name
Address: Client 1 Address
Email: Client 1 Email
Phone: Client 1 Phone

Client 2 Name
Address: Client 2 Address
Email: Client 2 Email
Phone: Client 2 Phone

Name of Location: Ceremony Location Name
Address: Ceremony Location Address
Phone: Ceremony Location Phone

Name of Location: Reception Location Name
Address: Reception Location Address
Phone: Reception Location Phone

Addtional Contact 1
Name: Additional Contact 1 Name
Mobile Number: Additional Contact 1 Mobile Number

Additional Contact 2
Name: Additional Contact 2 Name
Mobile Number: Additional Contact 2 Mobile Number

Additional contacts must be able to be contacted on the day of the wedding.

Amount agreed: $Cost of Services Agreed Upon

Booking fee/deposit: $Booking fee/deposit amount

The booking fee is due on signing this agreement (Booking Fee is Booking Fee Percentage% of the amount agreed with a maximum of $Booking Fee maximum), with the balance of the amount agreed due Balance Due Date # Days days before the day of the wedding.

The Clients agree to provide a meal for the Photographer if the length of attendance exceeds five hours.

Entire Agreement: This agreement contains the entire understanding between the Clients and the Photographer.

Confirmation: A signed “Contract for Wedding Photography Services” and payment of the booking fee are necessary to confirm the stated wedding services from the Photographer.

Pre-Wedding Consultation: This normally happens at the time of booking. The Clients will outline broadly what is required and the Photographer will advise on planning, logistics and timings where needed. If required the Clients are welcome to pop in for an additional chat closer to the time of the wedding (about 2 weeks) to iron out the remaining details. In any case we will contact you by phone a few days before the wedding to ensure that there have been no last minute changes.

Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that the Photographer be provided with a helper (usually the best man) who will point out key individuals to be photographed. The Photographer may also require the assistance of the best man in organizing family groups. The Clients also agree to give the Photographer sufficient warning of key events at the wedding to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake, speeches etc. Please note that not all guests at weddings like having their photo taken. In such cases the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.

The Schedule: Our shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the Photographers therefore agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of the Clients arriving to the church) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to compensate.

Paparazzi Wedding Guests: All your guests will have digital cameras and all your guests will want to photograph the Clients. In the spirit of cheerful cooperation the Clients agree to give the Photographers precedence over the guests in order to take the photographs required for the wedding services described above. We cannot be held liable for a lack of wedding photos if guests taking their own photos of the Clients continually interrupt the Photographer's work.

House Rules: Note the Photographers are sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example some ministers insist that no flash photography is allowed, and others will insist that the Photographers shoot from a specific location. In such circumstances the Clients agree to accept the technical limitations that may be imposed on the equipment used. We advise the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.

Copyright Law: The copyright of photographs remains with the Photographer. The Photographer grants the Clients permission to make copies of the images under the following conditions. The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

Model Release: The Clients grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.

Limit of Liability: If a photographer is too ill or becomes injured and cannot supply the wedding services specified above the Photographer will try to book a replacement wedding photographer. Under normal circumstances a second photographer from the Photographer is there for the day anyway and this photographer will then shoot the day on his/her own. If both photographers are unavailable and a replacement photographer cannot be found then liability is limited to a refund of any payments received. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.

Booking Fee/Deposit: In the event of the Clients cancelling the wedding for whatever reason the booking fee is non-refundable. It will be considered as liquidated damages to the Photographers.

We have understood the contents of this contract and agree to the terms therein.

Document Discussion

My fellow law brethren may correct me if I am wrong and other non legal people may comment and/or suggest and/or review it ..Thanks in advance

force majeure is as unforeseeable circumstances that prevent someone from fulfilling a contract. Generally these are acts of god like natural calamity which are beyond the control of man. Theft is not considered to be one of them. Though these are situations which may be specifically added to the clause of force majure. Incase the contract is silent about such issues then one may have to refund partial on entire amount. It is advisable to incorporate every such possible instance in your contract and explicitly define the penalty or refund amount.. Refund on pro-rata basis is a fair deal for the loss caused to both parties. Also to tackle the Harassment issues caused during the Services provided is advisable to add this clause in your termination of contract. For Example : The client(s) ,their immediate family members and the Additional Contact , shall make sure that their guest treat the Photographers with utmost respect and Dignity. Use of any foul language or any kind of harassment whether oral or physical shall entitle the Photographer(s) to forthwith terminate the contract without being liable to give any notice or refund. This shall be in addition to any civil/criminal relief available to the Photographers. Also I think there are a few major clauses missing in this agreement including but not limited to Terminations of contract, Mode of Communication/Notice, Who is liable to pay taxes and to what extent and the most important of them all Dispute Resolution...Whether in case of any dispute arising out of this shall be settled by Court of Law OR by Arbitration. Also which Court shall have jurisdiction over this matter... P.S: A template document like this should be used for reference purpose only and will never substitute what a attorney or lawyer could do for you or your business. Have a good day friends.

this is so helpful. God bless

A popular contract amendment that I see is the "acts of God" clause where there is a specific refund or non-refund if photos or equipment is damaged due to natural catatrophes, or if any equipment is stolen. (Had a friend get her equipment stolen from an airport RIGHT after shooting a wedding. Lost everything. What would be the legal agreement on tragedies like that?)

Is this an active forum (I mean I guess I know the answer, but am hoping for a reply). Will there be any updating of any of these templates? In particular, is there any consideration going on regarding user: Taryn Jones suggestion for a harassment clause?

Rob, the idea here is that you can create a copy of this contract ("create branch") and edit it as you wish, and re-share if you so choose.

Of course. I was just wondering if the templates were updated periodically for any reason. Legalese is pretty specific, so most of us that take advantage of these templates couldn't likely add a clause without the support of an attorney. And most people probably wouldn't use these templates if they could afford (cheapskates excluded lol) an attorney. In any case, I am thankful for these foundation/template contracts. They are helpful as my fledgling operation gets going.